Cubo Local LDA

Last updated: 05/03/2026

Cubo Local is committed to protecting the privacy and personal data of our clients, guests, property owners, and website users. This Privacy Policy explains how we collect, use, store, and protect your information in accordance with Regulation (EU) 2016/679 (GDPR) and applicable laws.

1) Who We Are (Data Controller)

Cubo Local provides professional management and operation of short‑term rental properties, including administration, guest communication, maintenance, and digital management.

For the purposes of this Policy, Cubo Local is the Data Controller of your personal data.

Contact:
Email: [insert email]
Phone: [insert phone number]
Address: [insert address]

2) Personal Data We Collect

We may collect the following categories of data:

2.1 Data from Property Owners

  • Name, address, and contact details
  • Tax information, IBAN, billing details
  • Property information and documentation required for the management contract

2.2 Data from Guests

  • Name, contact details, and ID documents
  • Data required for legal compliance (e.g., registrations with authorities, invoicing)
  • Booking details, stay preferences, check‑in/out records

2.3 Data Collected Automatically (Website)

  • IP address and geolocation (approximate)
  • Cookies and browsing data
  • Device, browser, and performance metrics

3) Purposes of Processing

We process personal data for the following purposes:

  • Managing bookings and guest communications
  • Complying with legal obligations (including reporting to authorities)
  • Executing management contracts with property owners
  • Payment processing, invoicing, and financial reporting
  • Coordinating cleaning, maintenance, and check‑in/out services
  • Improving our website and user experience
  • Security and fraud prevention
  • Sending service‑related communications; marketing only with consent

4) Legal Bases for Processing

We process personal data based on:

  • Contract performance (owners, guests)
  • Legal obligations (e.g., tax, local accommodation regulations)
  • Legitimate interests (service improvement, security, business continuity)
  • Consent where required (e.g., non‑essential cookies, newsletters)

You may withdraw consent at any time without affecting lawful processing prior to withdrawal.

5) Data Sharing

We only share data when necessary and under appropriate safeguards, with:

  • Booking platforms (e.g., Airbnb, Booking.com)
  • Accounting and tax service providers
  • Service providers (cleaning, maintenance, check‑in)
  • IT, hosting, and software providers
  • Legal and regulatory authorities (e.g., immigration/police, tax)
  • Insurance or security partners, where applicable

We do not sell personal data.

6) International Transfers

If data is transferred outside the European Economic Area, we ensure GDPR compliance via:

  • European Commission Adequacy Decisions
  • Standard Contractual Clauses (SCCs)
  • Additional technical and organizational measures, where appropriate

7) Data Retention

We keep personal data only as long as necessary to:

  • Fulfill contractual obligations
  • Comply with legal and accounting requirements
  • Defend legal claims within limitation periods

After this period, data will be securely deleted or anonymized.

8) Your Rights (Data Subjects)

You have the right to:

  • Access your data
  • Rectify inaccurate or incomplete data
  • Erase data (“right to be forgotten”)
  • Restrict processing
  • Object to processing (including for legitimate interests or direct marketing)
  • Data portability
  • Withdraw consent at any time, where applicable
  • Lodge a complaint with the CNPD (Portuguese Data Protection Authority) or your local supervisory authority

Requests can be sent to: [insert email].

9) Security Measures

We implement appropriate technical and organizational measures to protect personal data, including:

  • Encryption and secure transmission
  • Access controls and role‑based permissions
  • Secure backups and recovery procedures
  • Activity logging and monitoring
  • Staff training and confidentiality commitments

10) Cookies

Our website uses cookies to:

  • Ensure proper website functionality and performance
  • Improve user experience
  • Analyze traffic and usage statistics

Non‑essential cookies are used only with your consent. You can manage cookie preferences at any time via your browser settings or our cookie banner. A separate Cookie Policy may provide further details.

11) Third‑Party Links

Our website may contain links to third‑party websites. We are not responsible for their privacy practices. We recommend reviewing their privacy policies.

12) Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website, with the effective date indicated at the top.